Official Sarkari Patra ( English + Hindi)

Here is the official format for Sarkari Patra in Hindi and English.

The scope of the official letter is very wide. In this, all the institutions of the Government of India, institutions of the State Government and Municipalities and Gram Panchayats. institutions are included. The government consists of secretariats and directorates that function under the central and state governments. Along with this, there is a district collector at the district level and a commissioner in the municipalities. Similarly, there is a system at the tehsil level and this system is spread up to the villages. There is also the post of minister in Panchayats and now gradually the powers of Gram Panchayats are also increasing.

There is also a process for sending and receiving letters under the internal system of government communication, which is called outgoing and inward. The letters that are sent are marked in a file called the outgoing register and the letter number and date are entered in it. Similarly, the incoming register is done for the letters that come and the same process is followed in that too.

On receiving the letter, a note is made to send that letter to the concerned officer. This note is put by the concerned employee. The incoming employee gives this letter to the concerned employee of that office from where the process of the letter starts. It is the duty of the employee to read the letter and write it briefly on the file and also to indicate the course of action to be taken therein. After that the letter goes to the office superintendent where he gives the letter to his officer for his note. According to the instructions of the officer, the superintendent prepares the letter and after that, after the officer’s signature, sends it to the outgoing employee. The outgoing employee sends this letter to the person concerned or to the department.

There is also a process of writing comments and after considering the points raised in the letters, the note is written mentioning the rules. There are some problems in note-writing as well that on the basis of which the government also receives information. Examples of this can be given as

Note 1

The ministers of all gram panchayats are instructed to collect information about the population of their village and the educational needs there. If there are no primary schools, state that there are primary schoolsHow many students will be able to take admission after opening and the arrangement of school building will be done at the level of Gram Panchayat or not? For this, how much financial resource will be required from the government to the Gram Panchayat? Along with this, what will be the arrangement of furniture, water and electricity when the school is opened?

At what place land will be available for the school building, from where the students do not face any inconvenience in commuting and that area should be in the middle of the village settlement, so that the safety of the children can be maintained. In this regard, what will be the atmosphere of the village and who are the influential people there who will be able to give their active cooperation in the government management of this system?

All the ministers are directed that they must send this information to the Public Education Commissioner, Bhopal within a month. It is necessary to keep all this information in the next assembly as per the instructions of the Education Minister. Hon’ble Minister has directed that in those villages of the state where population is 500 or more and there are no schools, schools should be opened immediately.

Signature

Commissioner, Public Instruction

MP Government, Bhopal

Date

copy

To make arrangements for sending all the directors of the divisions to all the Gram Panchayats of their area.

(Commissioner, Public Instruction, MP Bhopal)

Sometimes short comments are also written which are for the work to be done in a limited sense. Some of their examples are as follows

(1) Twenty lakh rupees from the Central Government for the Yoga camp education program. Received by the government, which has been deposited by draft. Appropriate orders should be given regarding whatever action has to be taken under this scheme.

Principal Secretary, M.P. request the government

Finance Officer

MP Government, Bhopal

Date

(2) The following professors have been appointed as Deans of various faculties-

Malti Sharma – Faculty of Arts

Jayant Bhatnagar – Faculty of Commerce

Praveen Shukla-Engineering

By order of the Governor and the Chancellor

Signature – Under Secretary

Higher Education, MP Government, Bhopal

Date

Commentary in government papers has a wider significance. If someone has been given an appointment, then his letter of consent is also required to come. In the absence of the letter of consent, his order stands canceled and thus the appointment becomes ineffective.

format structure

There are many formats of government letters and they have to be issued effectively. By writing the short name of the department or ministry sending the letter, the place in the letters of the Central Government has to be mentioned instead of New Delhi. Similarly, letters of state governments are issued from their different capitals by writing the name of the department or ministry.

It is common to write serial number and letter number on the left side and date on the right. No. And the dates can also be written on the right side respectively. No mandatory system is followed in the drafting structure. After this the name and address of the sender and then the sender (recipient) are written. If the name of the sender is written on the left side then the name of the sender is written on the right side and if the name of the sender is written on the left side then the name of the sender is written on the right side. There is no rule as to what needs to be written on the right and the left. This arrangement is considered ideal in order to keep the size of the letter balanced and not to increase the paper space unnecessarily. After this, if there is any reference to it by writing the subject, then that is also written. It is advisable to write the subject in front of the subject itself. After this, the person to whom the letter is being written is addressed and after writing the letter, it is necessary to write your signature and name by writing a regards or thanks. Is. Yours faithfully or a similar address is written before the signature. If the letter is written on behalf of any department, then after the signature, the post of the officer is also written along with the name. After this, if copies are being sent to other officers along with the letter, then they are written down and the signature and name are written below. For the credibility of the letter, the one who typed the letter also types his/her name on the left side.

When typing a letter, the margin is left on the left and the name of the department or institution is given before starting the letter. Thus, there is a wide-ranging process in government letter-writing that needs to be followed. An example is-

Indian government

human resource development ministry

New Delhi

Sender

deputy Secretary

human resource development ministry

New Delhi

To

Principal Secretary

human resource development ministry

New Delhi No.…

Date

Subject-Allotment of grant amount to Education Department Rajasthan.

Reference-Your letter no.…dated…

greetings,

According to your instructions, the amount was received from the Ministry of Finance, according to the decision of the Ministry of Human Resource Development, the information about the allocated amount has been sent to the Principal Secretary Education, Rajasthan, Jaipur. A letter has been sent for information.

Sincerely

Signature Ramsingh Arya

deputy Secretary

The subject matter in a government letter has great importance and is arranged in a systematic manner. is written in a proper way. By making a paragraph in simple language, all the material has to be written clearly and after that your intention. And it is also necessary to indicate the purpose. In the end, your signature, name and designation are also written by writing yours or yours. If the material is attached, then its serial number and date are also written and in case of sending copies, it is also necessary to write the names and addresses of the officials concerned.

(1) official letters

There are many formats of government letters which are classified for different purposes. First of all the government letters are general or specific. These letters are written on behalf of the government or there is an exchange of letters between two departments and these two departments are government. General information is given in these letters and these letters are also used to solve problems. There is no significant difference in the composition of general and special government papers. Some examples of this are given.

Example 1

Indian government

human resource development ministry :

Letter number…

Sender

Secretary inferior

Indian government,

New Delhi

To

chief Secretary

State government…

Sir,

It has been decided to make the school education system uniform across the country. In fact the nationalization of school education had to happen a long time ago. While resolving the problem of medium of instruction, it has been decided that all the provinces should conduct school education in their respective provincial languages ​​so that Indian languages ​​can be made compulsory medium of instruction.

If you pass resolutions to this effect in your assemblies If we send it to the center in 3 months, then this system can be implemented for the whole country in the next session of Parliament. Cooperation is expected from all.

Sincerely

Upper Secretary

Ministry of Human Resource Development, New Delhi

attachment

Form for all province governments

Example-2

Government of Uttar Pradesh

Ministry of Home Affairs, Lucknow

No.…

Sender

Chief Secretary (Home)

Indian government,

New Delhi

To

Chief Secretary (Home)

UP Government, Lucknow

Date

Terrorism warning.

Sir,

The Bureau of Investigation has received information that several terrorist organizations are in Uttar Pradesh. and they are planning massive explosions. They also aim to disturb communal harmony and target key ministers of the government. In this regard, you should be very careful and cooperate with the Central CBI.

Sincerely

Chief Secretary (Home),

New Delhi

Example-3

Department of General Adminstration

MP Government,

Bhopal

To

All District Magistrates, M.P. ,

Sender

Upper Secretary

General Administration Department, Bhopal

Sir,

Normal work is not being done properly in all the districts. And the instructions of the General Administration Department are being disregarded. All of you are directed that these instructions should be followed and all the employees should be present in their departments on time, otherwise it will be the responsibility of the District Collectors. There may also be accidental checking for this.

Sincerely

Signature

In addition to general letters, special government letters can also be written in which letters are passed from one department to another. These are also like normal letters. But specific means only that they are written to the concerned department for any one problem. There are also some examples

Example-4

gujarat government,

Gandhinagar

To

Ravindra Shah

Deputy Secretary Finance

Gandhinagar, Gujarat

Subject to spending more than the allocation.

Sir,

This time our cooperative institution got very less amount of grant as compared to last year, due to which they are not able to do the expenditure. All the work has come to a standstill till more funds are not allocated. Kindly allot the grant amount same as last year.

Regards

Sincerely

Narendra Patel

State Cooperative Society, Ahmedabad

Example-5

Bihar Government,

Patna

To

Shivanand Jha

Deputy Secretary, Central Railway Board

New Delhi

No.…

Date

Subject – Allocation of funds for broad gauge lines.

Sir,

The Ministry of Railways, Government of India has informed us that a package has been accepted to convert the non-broad gauge railway lines falling in Bihar region to broad gauge. We haven’t got a copy of it yet. Please take immediate action in this direction so that work for broad gauge lines can be started in Bihar.

Sincerely

Shivshankar Sharma

Secretary Bihar Railway Board,

Patna